---
title: "Asset Billing Report - Department Detail"
canonical: "https://flagshiphelpcenter.myekos.com/space/EHC1/3631579153/Asset%20Billing%20Report%20-%20Department%20Detail"
format: markdown
---
## Overview

When it's time to tie maintenance and fuel spend back to the departments that own the vehicles, the **Asset Billing Report - Department Detail** gives you a clean, date-scoped view of exactly what was spent, where. It's the report you pull when finance wants a breakdown, when a department head is asking why their numbers look the way they do, or when you're preparing a cost chargeback.

Every cost in your date range is pulled in, grouped and totaled by **Department Level 2**, with each asset's individual work orders rolled up beneath it — so you can move from department summary down to line-item detail in a single view.

## How to Get Started

Head to the **Report Portal** and run the **Asset Billing Report - Department Detail**. Pick your date range, apply any filters you need, and export the result in whichever format works best.

## What the Report Shows

The report is organized by department, then by asset, then by work order. For each asset, you'll see totals broken out across the cost categories that make up fleet spend:

- **Fuel / Fluids** — quantity and cost
- **Internal Labor and Parts** — work done in-house
- **Sublet Labor and Parts** — work done by outside vendors
- **Discounts and Taxes**
- **Total** cost per asset, per work order, per department, and for the full date range

Under each asset row, individual work orders are listed with their descriptions and costs, so it's easy to see exactly what drove a department's spend.

## Filtering and Exporting

From the Report Portal, you can:

- **Filter by date range** to scope the report to any period — a month, a quarter, a full fiscal year.
- **Export as PDF** for a polished, printable cost summary grouped by department.
- **Export as CSV** when you want to work with the numbers in Excel or feed them into another system.

## Automating Delivery

If finance or department heads need this every month, use the schedule icon on the report card to automate it. Pick your frequency, choose recipients, and EKOS will email or FTP the report on that interval without anyone having to remember to run it.

For a full walkthrough of how scheduling works, see the **Report Portal** help page.

## A Quick Recap

- The **Asset Billing Report - Department Detail** breaks down fleet spend by Department Level 2, with assets and work orders rolled up beneath each department.
- Costs are broken out across Fuel/Fluids, Internal Labor and Parts, Sublet Labor and Parts, Discounts, and Taxes — so you can see not just how much a department spent, but where the money went.
- Filter by date range, export as PDF or CSV, and schedule recurring delivery to keep finance and ops leaders in the loop automatically.
- For a fleet-wide summary that rolls up to grand totals with a Cost Summary section at the bottom, use the companion **Asset Billing Report - Master Summary**.