---
title: "Work Order Billing by Department"
canonical: "https://flagshiphelpcenter.myekos.com/space/EHC1/3631546386/Work%20Order%20Billing%20by%20Department"
format: markdown
---
## Overview

The **Work Order Billing by Department** report is the billing-focused cut of completed work. For any date range, it pulls in every completed work order, groups them by department, and shows the cost story at three levels: individual work order, department subtotal, and grand total.

It's the report behind internal chargebacks, department-level cost reviews, and any conversation that starts with "what did this department spend on maintenance last month?"

## How to Get Started

From the **Report Portal**, run the **Work Order Billing by Department** report. Pick your date range, apply department filters if needed, and export.

## What the Report Shows

Organized by department, the report lists every work order completed in the date range with:

- **Work order number** and associated asset
- **Completion date**
- **Total cost** for the work order

Each department section rolls up its work orders with a **department-level subtotal**, making it easy to see each team's contribution to overall maintenance spend. Grand totals at the end of the report tie everything together.

## Filtering and Exporting

From the Report Portal, you can:

- **Filter by date range** to scope the report to any period — a month, a quarter, a fiscal year.
- **Filter by department** to focus on specific teams.
- **Export as PDF** for polished, printable billing summaries for department heads.
- **Export as CSV** when you want to work with the data in Excel or integrate with an accounting system.

## Automating Delivery

If finance or department heads get this monthly, use the schedule icon on the report card to automate delivery. Pick your frequency, choose recipients, and EKOS will email or FTP it on schedule.

For a full walkthrough of how scheduling works, see the **Report Portal** help page.

## A Quick Recap

- The **Work Order Billing by Department** report lists every completed work order in a date range, grouped by department with subtotals and grand totals.
- Use it for internal chargebacks, department-level cost reviews, and finance-facing maintenance summaries.
- Filter by date range and department, export as PDF or CSV, and schedule recurring delivery to keep stakeholders in the loop automatically.
- For a broader asset-level billing view, use the **Asset Billing Report - Department Detail** or **Asset Billing Report - Master Summary**.